How to Write A Press Release - A Basic Format 1 Your name, company name, address, Telephone and contact details. 2 Release Date For Immediate Release or Embargoed: for release - time and date... 3 The headline 4 Dateline (city, town of origin) 5 The body of the press release The Headline: Must attract attention - Pretend you are the editor and write the shortest possible answer to the most important thing you have to say. This may take a little time. Look beyond the issue or event and remember the headline should summarize your story in one or up to three lines.
The Body: Arrange the information you want to include in order of importance. Your first paragraph will summarise the most important piece of information on your list. Try to include the 'who, what, where, when, why and how.' Then, work your way down to the least important. As you write, always check whether the information you are about include in terms of importance could have come earlier or should be lower down the order. Beware of superlatives and complementary adjectives. Recap..
Finally: Allow margins wide enough for editing. Space or indent paragraphs. Since a release is not a sales letter, if you run over a page try to end the first page with a completed sentence or paragraph. Be sure to add 'more' at the foot.
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